The University of Cincinnati, 200 acres of campus in the middle of Cincinnati, is a comprehensive university. A university education is centered on the academic experience- courses, discussion sections, laboratories, research projects, reading assignments, and presentations. The result is learning- discovering new information, how to analyze and synthesize information, and ways to integrate knowledge with potential career directions. All these contribute to the excitement and value of being a student.

UC provides a diverse and rich intellectual environment for students. The Colleges offer more than 300 undergraduate majors; more than 260 graduate and professional degree programs are also offered. Your choices and opportunities are great for intellectual and personal growth. This section describes the essentials of academic life, the center of your education at UC.

ACADEMIC ADVISING AND RELATED SERVICES
UC provides university-wide and college-specific academic advising services. Advising is provided by both faculty and full-time professional advisers. Contact your home college office (the college of your enrollment—see chart following) to obtain the name of your assigned adviser.

Academic advising is a collaborative educational process that, by intention and design, facilitates students’ understanding of the meaning and purpose of higher education and fosters students’ intellectual and personal development toward academic success and lifelong learning. (NACADA, 2004)

This adviser/student partnership requires participation and involvement of both the adviser and the student as it is built over the student’s entire educational experience at the university. Both the student and the adviser have clear responsibilities for ensuring the advising partnership is successful.

Adviser Responsibilities

• Understand and effectively communicate the curriculum, graduation requirements, and university policies and procedures
• Encourage and guide students as they define and develop realistic goals
• Encourage and support students with information about strategies for utilizing the resources and services available
• Assist students in understanding the purposes and goals of higher education and its effects on their lives and personal goals
• Monitor and accurately document students’ progress toward meeting their goals
• Be accessible for meeting with advisees via office hours for advising, telephone, e-mail, or web access. Advisers will respond to student inquiries within 48 hours
• Assist students in gaining decision making skills and skills in assuming responsibility for their educational plans and achievements
• Maintain confidentiality
• Assist students in working closely with their professors

Advisee Responsibilities

• Accept responsibility regarding the investment you have just made in yourself. Your education is an investment that can affect the rest of your life
• Be prepared for each advising session with questions or materials for discussion
• Be an active learner by participating fully in the advising experience
• Ask questions if you do not understand an issue or have a specific concern
• Keep a personal record of your progress toward meeting your goals
• Organize official documents in a way that enables you to access them when needed
• Complete all assignments or recommendations from your adviser
• Gather all relevant decision-making information
• Clarify personal values and goals; provide adviser with accurate information regarding your interests and abilities
• Become knowledgeable about college programs, policies, and procedures
• Accept responsibility for decisions

University-Wide Advising Centers
In addition to the offices listed, UC offers a number of centralized academic advising services. The Division of Professional Practice (http://www.uc.edu/propractice/, 513-556-2667) provides faculty advising related to the Co-op program. The University Honors Program (http://www.uc.edu/honors, 513-556-6254) program offers advising to honors students. The Career Development Center (http://www.uc.edu/career/, 513-556-3471) offers career counseling and programs which support the career decision-making process (also available to Graduate Students). The Center for Exploratory Studies (http://www.uc.edu/explore/ 513-556-6540) provides exploratory advising services and programs designed especially for students who are deciding upon or changing majors. The Transfer and Lifelong Learning Center (http://www.uc.edu/tllc, 513-556-2247) provides resources especially for students who are non-degree seeking, adult/non-traditional, transitioning from a branch campus, and transfer students. Continuing Education (http://www.uc.edu/ace, 513-556-6932) offers programs and courses related to professional development, including distance learning.

COLLEGE-SPECIFIC ADVISING
Each college of the university offers academic advising for students enrolled in that college. For additional information or to schedule an appointment, contact your UC college as listed below. General information can be found at http://www.uc.edu/advising.

ACADEMIC STANDING
The individual colleges determine academic standing. Check your college’s publications or consult with your adviser to determine how your grade point average compares to your college’s standard for good standing. A college’s standard for good academic standing may vary by academic major or year in school.

Probation Probation is a warning that you must raise your cumulative (overall) grade point average to continue your education in your College or in the University. Generally, if your cumulative grade point average drops below your College’s standard for good standing, you will be placed on academic probation and a written notice will be sent to you, notifying you of your probationary status. While on probation, your course enrollment (the number of classes and/or credit hours) may be restricted. During probation you are usually not permitted to hold office in any College or University student organization so that your efforts are focused on improving your grades.

ATTENDANCE
Regular class attendance and class participation are two very important aspects of academic life. The responsibility for setting and administering attendance requirements and how they affect your grade for each course rests with the faculty member. It is your responsibility as a student to be aware of the attendance policies in all your classes. Class attendance should be a requirement you set for yourself. If you are observing a major religious holiday that is not an official university holiday, it is your responsibility to notify your faculty member in advance. You must make arrangements to complete all assignments as required and discuss timelines with your instructor. Faculty members have been encouraged to be as flexible as possible under these circumstances. Students officially representing the University will be excused provided that official notification of such absence has been given in advance to the instructor.

CENTER FOR EXPLORATORY STUDIES
UC students wanting help to choose or change a major may meet with an adviser in the Center for Exploratory Studies. The Center offers exploratory academic advising, personal assessment, and highly personalized guidance based on UC’s major requirements and opportunities. Special programs include: Major Mentoring, the Cincinnati Sophomore Initiative, the Discovering UC course (15MLTI175) and referrals to additional campus resources. The center is located in 149 McMicken Hall and appointments can be made by calling 513-556-6540.

COLLEGES OF UC
Centers of academic life at UC, the 14 colleges and one school administer academic requirements and establish policies, procedures, programs, and services to meet the unique needs of their students. Detailed information about colleges is found in the bulletin of each college and in the UC Viewbook available through the Office of Admissions. The colleges at UC are Allied Health Sciences; Applied Science; Arts & Sciences; Business; Clermont; College-Conservatory of Music; Design, Architecture, Art & Planning; Education, Criminal Justice, & Human Services; Engineering; Law; Medicine; Nursing; Pharmacy; Raymond Walters; and the School of Social Work.

COMMENCEMENT
Undergraduate Commencement and the Doctoral Hooding and Master’s Recognition Ceremony.

The University confers degrees at the end of every quarter. To receive your degree, you must complete and file an “Application for Degree” with your College office. Check with your College office for specific filing deadlines.

All students graduating with a baccalaureate or associate degree from UC are welcome to attend All-University Commencement. Commencement is held in the Fifth Third Arena, Shoemaker Multi-Purpose Center traditionally on the second Saturday in June and on the second Saturday in December. All students graduating with a master’s or doctoral degrees are welcome to attend the Doctoral Hooding and Master’s Recognition Ceremony held on the second Friday of June.

If you have completed your baccalaureate or associate degree requirements winter or spring, you are eligible to attend June Commencement. Students who complete their baccalaureate or associate degree requirements in summer or fall quarters are invited to take part in December Commencement scheduled at the end of fall quarter. Students who have completed their master’s or doctoral degree requirements for summer, fall, winter or spring are eligible to attend the Recognition Ceremony held in June. Approximately four weeks after commencement, all diplomas are mailed to the graduates by the Office of the Registrar.

COOPERATIVE EDUCATION
Co-op, or cooperative education, is an educational program that allows students to integrate classroom learning with professional work experience. We are extremely proud of the fact that in 1906 the University of Cincinnati was the first university to implement a co-op program. Today, the co-op program, which is offered in five of UC’s Colleges, continues to be one of the largest and most prestigious programs of its kind in the world.
The Division of Professional Practice administers the Cooperative Education programs for full-time undergraduate students in the Colleges of Arts and Sciences; Business; Design, Architecture, Art, and Planning; Engineering and Applied Science. Contact the Division of Professional Practice for more information.

DEAN’S LIST
Dean’s List recognition is awarded to undergraduate students who meet the following conditions for the quarter:

• the student must be matriculated in an undergraduate program of study;
• the student must be registered for and complete six (6) credit hours or more;
• the student must earn a 3.4 grade point average or higher for the quarter in which Dean’s List honors are awarded.

The Dean’s List notation appears on student grade reports and student transcripts and notification of Dean’s List achievement may be sent to hometown newspapers.

ENGLISH ASSESSMENT
Depending upon your College, students enrolled in English Composition 101, 102, and 103 or their equivalent may have to submit a portfolio review and receive a passing grade to receive credit in these courses.

FINAL EXAMS
Each quarter, final examinations are held the week after classes end. All final exams are given in accordance with a published exam schedule, which is prepared by the Calendar and Examinations Committee. Unless your instructors notify you otherwise, final exams will be held in the regular classrooms. The final exam schedule can be found under the “calendars” link on either the One Stop Student Services or the Registrar’s web sites.

Make-up Exams Special College and/or faculty policies may exist governing the taking of missed final examinations. Students should first check with the faculty member and then the College office for details.

The exam schedule does not apply to evening, graduate, and in-service courses that meet once a week, usually in the later afternoon (4 p.m. or later). Final exams in these classes are given during exam week in the regular class and place. The Scheduling Office (513-556-6500) must be notified to prevent conflicts.

Arrangements for make-up work and tests are determined by the instructor.

FIRST YEAR EXPERIENCE (UNDERGRADUATE)
Get a head start on a head start. UC|great beginnings is the name of UC’s integrated undergraduate first–year experience curriculum. To help you do your very best at UC, we offer outstanding special first-year courses, learning communities, and opportunities for leadership and participation in a wide range of student life arenas. These programs are designed to help you acquire intellectual and self-management skills, focus attention on your professional and civic responsibilities, advance your capacity to integrate learning from multiple sources, and get engaged with the cultural life and diversity that UC offers. For more information call 513-556-4949 or visit the Center for First Year Experience and Learning Communities in 2522 French Hall West.

GRADING SYSTEM (UNDERGRADUATE)
At the end of the quarter, the Registrar will post on the One-Stop Student Services website an official report on academic achievement for each student. The following system is used for recording quarter grades for undergraduate courses:

Definitions of Grades

* No grade quality points (none) during first quarter after the “I” is incurred; thereafter, zero (0.0000) grade quality points.

** After one (1) year, any “I” grade remaining on the student’s record automatically changes to the “I/F,” which carries zero (0.00) quality points and affects the student’s GPA like the “F” grade.

*** The “SP” and “UP” grades are used only for those courses approved by College committees to have an extended grading period. Note: The IP is no longer valid for courses approved for IP grading at the undergraduate level. An SP or UP grade must be  submitted.

**** If the “SP” or “UP” grades remain on student records at the end of one (1) year after the quarter has ended, these grades will change to the “I/F” (Failure).

***** The “NP” is used only for 103-level and below English courses that require a level of proficiency to move through the sequence and that are approved by the appropriate College committees.

******Instructors will record a “WX” for those students who officially withdrew from the class but who never attended any classes and did not submit any assigned work. An assignment of “WX” has no impact on the student’s GPA. A “W” will appear on the student’s online grade report and on the transcript. The “WX” recognizes the student’s official withdrawal from the class and only records the fact of the non-participation.

The “I” Grade is given when a course grade has not been finalized. The instructor has either contracted with the student for later completion or has been unable by the grade reporting deadline to evaluate a passing student’s performance. The “I” grade cannot be removed by repeating the class. The “I” grade will carry no quality points for one quarter after it is incurred. Following that period, the “I” grade will carry “0” quality points. An “I” grade will automatically be changed to “I/F” on the permanent record after one year if no other change of grade is submitted.

The “SP” and “UP” grades are temporarily assigned only in courses approved by designated college committees for work to be completed later. These “SP and “UP” grades will automatically be changed to “I/F” on the permanent record after one year if no other change of grade is submitted.

The “UW” and “X” grades designate unofficial withdrawals. The “UW” grade indicates that the student discontinued attendance but neglected to officially withdraw from the class by means of either a web withdrawal or a paper withdrawal form. Either the faculty member or the Office of the University Registrar may assign this grade. The “X” grade indicates that the sudent never attended or participated in the class. Both grades count as a “0.00” in the calculation of quality point averages, the same as an “F” grade.

The “W” grade designates an official withdrawal. Complete (all classes) withdrawal may be initiated by the student in writing on a complete withdrawal form found in the college offices. Actions which are not considered as official notification of withdrawal are: assuming classes will be canceled for non-payment; failure to attend class; giving notice to an instructor; stopping payment on a check used to pay fees; crossing out class(es) on the schedule/bill and returning only partial payment to the cashier; and verbal notice to any University office.

The effective date of a withdrawal to be used in determining refunds is the date that the withdrawal is submitted to the Office of the Registrar for processing. Refunds are processed automatically upon receipt of the withdrawal and are mailed from the Office of Student Accounts. To receive 100 percent refund, a student must drop a class or classes by the eighth calendar day of the quarter regardless of the instructional fee date or the payment due date on the bill.

After the 15th calendar day of the quarter, the student may withdraw from one or more classes, as follows:

1) Students may withdraw from classes through web registration if the instructor permits web withdrawals (refer to the instructor’s class syllabus). Students and instructors both will receive e-mail notification of the withdrawal. Students are assigned a “W” grade at the time of the withdrawal, but instructors reserve the right to change the “W” to an “F” through the final grading process.

2) Students may also withdraw from classes in person. A “Registration Change” form must be presented to the class instructor for his or her signature and, in the case of a withdrawal, indication of the appropriate grade, either “W” or “F”. The last day to withdraw from a class is the 58th calendar day of the quarter. (See the academic calendar specific dates for Summer terms) The completed form must be brought to the One Stop Student Services Center (University Pavilion, 2nd floor) for processing.

The Pass-Fail Option should be indicated at the time of registration. Students cannot change this option after the 7th calendar day of the quarter. If the student fails a pass/fail course, the “F” grade will be recorded and will have a punitive impact on the cumulative GPA.

The grade of “T” is used when a student has registered as an auditor rather than for credit. Both the faculty member and the student should agree on the conditions of the audit, as the “T” grade may not be awarded automatically.

Grades and transcripts will not be released to a student who has a financial obligation to the University.

Computing GPA A grade point average (GPA) is determined by dividing the total number of quality points earned by the total number of credit hours carried. Classes for which the grades of “W,” “P,” “T,” “SP,” “UP,” “NP,” and “NG” have been awarded should be excluded from the calculations. Advanced standing credit is not included in the calculation of the cumulative quality point average.

EXAMPLE. A student completes four courses during the quarter. Each course is allotted three (3) credit hours. The student receives grades of “A,” “B,” “B,” and “C.” The student’s GPA is calculated as follows:

STEP 1. Substitute grades with their assigned values (i.e.,quality points).
A=4 B=3 C=2

STEP 2. Multiply the assigned value of each grade by the credit hours allotted each course, and total them.

A = 4 x 3 = 12
B = 3 x 3 = 9
B = 3 x 3 = 9
C = 2 x 3 = 6
--------------------
Total = 36

STEP 3. Divide the sum by the number of hours taken. 36 ÷ 12 = 3.0 GPA

Deadline for Changing Undergraduate Grades For the first year after a class is completed, the class instructor alone has the responsibility to change any grade that was erroneously reported, even if that year extends beyond a student’s certification for graduation. After one (1) year and for three (3) additional years or until graduation (whichever comes first), the instructor may change undergraduate grades only with the College approval. Any undergraduate grade change after the above deadlines requires the approval of the University Grading Appeals Panel.

Grade Replacement Policy UC policy requires a student to reregister and pay tuition whenever repeating a course. Instructors may not alter the “I” or other grade previously reported by allowing a student to repeat a course without reregistering. Unless students formally apply to repeat a class as described below, both the first and second (repeated class) grades are computed in the cumulative grade point average (GPA). Undergraduate students may repeat up to five courses, not to exceed 15 credit hours total. When the student completes the repeat class, the most recent grade – not the original class grade – is computed in the GPA. Both the original class and repeat class are marked on the student transcript as “repeated” but only the last grade applies to the cumulative grade point average. To replace a grade, students must complete a Grade Replacement Form and submit it to the college office responsible for the course no later than the fifty-eighth (58th) calendar day of the quarter. This deadline will be sooner for accelerated terms such as occurs in the summer. This approval process ensures that the previous course’s content is identical to the new course. Grade Replacement forms are available in the college offices and may be submitted as soon as students receive confirmation of class registration. After the fifteenth calendar day, the option to repeat courses is irrevocable. If students withdraw after petitioning for a grade replacement, the course counts as one of the five (5) courses that may be repeated, but the “W” does not replace the original course grade. Grade replacement is not available for graduate level courses.

Honors The University Grade Point Average (UGPA) is the summation of student’s entire history of UC undergraduate coursework. The UGPA is used to determine eligibility for graduation with Latin honors. The following categories will apply:

3.60 - 3.7499 Cum Laude
3.75 - 3.8999 Magna Cum Laude
3.90 - 4.0000 Summa Cum Laude

GRADING SYSTEM (GRADUATE)
For information regarding the graduate grading scale, please consult the 2008-2009 edition of the Graduate Handbook.

LEARNING COMMUNITIES
There’s no better support group than your friends. That’s why we’ve created Learning Communities, small groups of undergraduate students with similar interests who take two or more courses together. There are more than 100 different learning communities at UC comprising more than 1700 students from almost all of our schools and colleges. Learning communities students have the opportunity to get a reserved seat in popular, difficult to get into courses; establish relationships with professors; take courses which fulfill requirements needed for graduation; and experience the feel of a small college with all of the benefits of a major university. In addition to taking classes together, learning community members schedule group study time and participate in their own social and service activities. Talk with your academic adviser about Learning Community options available to you. For more information call 513-556-4949 or visit the Center for First Year Experience and Learning Communities in 2522 French Hall West.

LIBRARIES
The University of Cincinnati Libraries offer access to an outstanding research library collection of over 3 million volumes, over 40,000 periodical subscriptions, and thousands of full-text articles online, in addition to a wide range of services to help students with their research needs. UC Libraries include the Walter C. Langsam Library, the Archives and Rare Books Library, the Chemistry-Biology Library, the College of Applied Science Library, the College-Conservatory of Music Library, the Classics Library, the Curriculum Resources Center, the Design, Architecture, Art, and Planning Library, the Engineering Library, the Geology-Mathematics-Physics Library, and the Health Sciences Library. Additional libraries at UC include the Marx Law Library at the College of Law and libraries at Clermont College in Batavia and Raymond Walters College in Blue Ash.

Students have access to the UC Libraries’ online library catalog and information about resources and services by visiting http://www.uc.edu/libraries. Here students can also link to the web sites for each of UC’s 16 libraries. In addition to providing access to resources at UC, the Libraries’ web sites also serve as local gateways to OhioLINK, which includes a statewide library catalog of over 46 million items from 87 other academic libraries across Ohio, as well as over 7000 electronic journals in the Electronic Journal Center, more than one hundred research databases, and over 2,000 educational films and documentaries from the Digital Media Center.

Each UC library is home to a knowledgeable staff eager to assist students with their research and service needs. Among the most important services provided by our staff are instruction in library research and computer software, assistance with the appropriate use of electronic resources, and help using our collections of books, periodicals, and multimedia resources. For more information about these instruction sessions, visit http://www.libraries.uc.edu/instruction/ and http://aitl.uc.edu/reference/edutrain.cfm. UC’s libraries also offer study rooms, study carrels, computer labs, centers for the use of multimedia resources, and specialized services for the physically challenged. Langsam Library’s 5th floor is home to UCit@Langsam, a 24/7 computer and study space.

Students are encouraged to visit or contact each of the libraries, or visit one of the libraries’ web sites to familiarize themselves with the available resources and service. Hours of libraries vary. For the current quarter’s library hours, consult the University Libraries’ web site at http://www.libraries.uc.edu/information/hours_maps/index.html.

NEW STUDENT ORIENTATION
Programs and services include Placement Testing, Bearcat Bound Orientation, New Student Orientation, Transfer Student Orientation and Welcome Week. All new undergraduate students are required to participate in New Student Orientation that occurs each summer and before the start of each new quarter. These programs provide information and assistance concerning academic policies, procedures, requirements, programs, and registration. Orientation is also an opportunity for you to meet other students and discuss your transition to college. A program called Quick Start allows you to start your orientation process early by taking placement tests before coming to Orientation. You may also complete your placement testing online. In September, you will be invited to participate in Welcome Week that includes many activities and meetings designed especially for new students. It is your ticket to being “in the know” about UC. In addition you will be invited to join UC’s President, faculty and staff for Convocation. It is the official start of the academic year. Parents will be invited to participate in Convocation as well as the Parents Weekend activities that are designed to familiarize them with the campus experience of their son or daughter. For more information, call 513-556-2486 or visit http://www.uc.edu/orientation.

ONE STOP STUDENT SERVICE CENTER
The One Stop Student Service Center is staffed with professional advisers, known as University Service Associates (USA’s) who are available to respond to student questions in-person, on the phone and via e-mail. The USA’s are cross-trained to handle ques-tions pertaining to registration, financial aid and billing processes. In addition, specialists are available to respond to unique and complex situations. Service hours extend beyond traditional business hours and are adjusted to meet seasonal demands and student expectations.

Just as the One Stop Student Service Center is a place to get answers and assistance without going from one office to another, the One Stop web site (http://www.onestop.uc.edu) brings together web functions into one place providing students with an easy way to take care of routine business including the following: registering for classes, applying for financial aid, viewing and paying bills, checking grades, requesting transcripts and changing addresses. If you are unable to find what you need from our website services, search for an answer to your question using our online Virtual Adviser tool. This is a fast and easy way to obtain additional information about our One Stop services.

One Stop Student Service Center
220 University Pavilion
Phone: 513-556-1000
Fax: 513-556-2016
E-mail: onestop@uc.edu

PRE-PROFESSIONAL ADVISING CENTER
Preparing for admission to law or health professions schools requires careful long-range planning and accurate information. UC’s Pre-Professional Advising Center (PPAC) specializes in providing students with necessary information and helping them develop good planning skills. The staff of the PPAC provides students with help through each step of the way. The advisers of the Pre-Professional Advising Center provide University of Cincinnati students who are planning to attend law school or a health profession school with personal attention, support and guidance as students pursue a career as a professional. The Center serves students by:

• Providing them with necessary information related to UC’s pre-professional programs and services
• Guiding, monitoring, and assisting in students’ academic progress and success and their involvement in activities, workshops and internships
• Maintaining a complete and up-to-date resource library of medical and law school programs
• Assisting students in the application process to professional school
• Facilitating the management of letters of recommendation for professional school

RECORDS PRIVACY & THE RIGHT TO REVIEW
The Family Educational Rights and Privacy Act of 1974 (34 C.F.R. Part 99-commonly known as FERPA) is the federal law that governs release of and access to student education records. FERPA affords students certain rights with respect to their education records. These rights include:

1) The right to inspect and review your education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) they wish to inspect. The University official will make arrangements for access and will notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

Copies of any portion of the record will be provided at a cost currently established at ten cents ($0.10) per page, excluding the official transcript of the student’s permanent academic record for which the University’s transcript policy and fee will apply.

2) The right to request an amendment of the student’s education record if the student believes it is inaccurate or misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the University to amend a record should submit a written request to the University office responsible for the record, clearly identifying the part of the record the student wants changed and specifying why it should be changed. That office will notify the student of its decision. Contact the Office of the Ombuds at 513-556-5956 should you encounter difficulty in obtaining the requested record review. If the University office decides not to amend the record as requested, the student may request a hearing before the University’s Family Educational Rights & Privacy Act Committee. To request this hearing, contact the Office of the Registrar at 513-556-9900.

3) The right to provide written consent before the University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with “legitimate educational interest.” A school official is an employee, agent or other person acting on behalf of the University, to include: a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, collection agent, or enrollment/degree certification service facilitator); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.

Upon request, the University also may disclose education records without consent to officials of another school in which a student seeks or intends to enroll.

4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920

At its discretion, University of Cincinnati may provide “directory information” in accordance with FERPA provisions. Directory information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated directory information at University of Cincinnati includes the following:

Category I: student’s name, dates of attendance, enrollment status, degrees conferred and dates, honors and awards, college, class, and major field of study

Category II: student identifier (non-Social Security Number), address, e-mail address, and telephone number

Students may block the public disclosure of directory information (all or by category) by completing a non-disclosure request form at the One Stop Student Service Center (University Pavilion, 2nd floor) or by notifying the Office of the Registrar in writing.

Please consider carefully the consequences of a decision to withhold directory information. A non-disclosure block will call for University of Cincinnati not to release any or all of this “directory information”; thus, any future requests for such information from non-institutional persons or organizations will be refused. University of Cincinnati will honor your request to withhold directory information but cannot assume responsibility to contact you for subsequent permission to release this information. Regardless of the effect upon you, University of Cincinnati assumes no liability as a result of honoring your instructions that such information be withheld. University of Cincinnati will honor requests for the non-disclosure of directory information until the student rescinds the request in writing (or by the form) to the UC Registrar’s Office.

University Rules 10.43.11 and 10.43.13 establish University of Cincinnati procedures for FERPA compliance. The complete University Rules are available online at http://www.uc.edu/Trustees/Rules/.

Under the provisions of the Solomon Amendment (32 C.F.R. 216), University of Cincinnati is required to provide “student recruitment information” upon request to representatives of the Department of Defense for military recruiting purposes. This information includes student name, address, telephone number, date of birth, level of education or degrees received, major and the most recent previous educational institution in which the student was enrolled.

REGISTRATION
You may register for your classes in one of three ways: 1) on the web during Early Registration for Continuing Students; 2) Open Web Registration; or in person at the One Stop Student Services Center (University Pavilion, 2nd floor) or at the campus registration office. Registration forms are required for in-person registration; these forms are available at the One Stop Student Services Center, on their website at http://www.onestop.uc.edu, or at the campus registration office. Students are strongly advised to consult their academic advisor prior to registering for classes.

Early Registration for Continuing Students
Early Registration for continuing students allows students to register online according to pre-assigned dates established on a priority basis.
Early Registration priority dates are assigned only to those students who have registered for UC classes within the last four (4) quarters. Priority is determined by the number of credit hours the student has earned, including any awarded transfer credit. The priority will not include hours for which the student is currently registered. The schedule of pre-assigned dates is available each quarter from the Registrar’s Office calendar page at http://www.uc.edu/registrar/. Students will be able to register on or after their assigned dates.

Open Web Registration Students who are newly-admitted to UC or who have not enrolled in classes within the last four (4) quarters may register on the web or in person during Open Registration. Both web and in person registration services will be open following Early-Registration and will remain open both for initial registrations and adding classes through the first seven days of the quarter. Please contact the One Stop Student Services Center or your campus registration office for hours of operation.

In-person Registration In-person registration follows the established Open Registration dates and occurs in the One Stop Student Service Center, University Pavilion, 2nd floor and the campus registration offices.

Late Registration Beginning the 16th day of each academic quarter, all class registrations for students who have not previously enrolled in at least one class for that quarter are considered “late registrations.” Students may not submit late registration through the online registration system. A student must submit an appeal for late registration to the Late Registration Committee. If the Committee approves the student’s appeal, it will authorize the Office of the Registrar to enroll the student into the requested class(es). In cases where the Committee approves the appeal, the University will assess a $150.00 late registration fee to the student’s tuition bill. For information describing the Late Registration Appeals process, refer to the Registrar’s Office web site at http://www.uc.edu/registrar/late_registration.html.

REGISTRATION PROCEDURES
Add/Drop or Withdrawal Classes that are open may be added through the seventh day of the quarter. Any class that is closed and all classes after the eighth calendar day may be added only with prior approval by the instructor and the college by which the class is being taught.

College permission is not needed for classes offered by the College of Arts and Sciences. Signatures on the add/drop slip indicate such approval. Withdrawal from an individual course or a complete withdrawal from the University must be initiated by the student (see refund policies in the Financial section).

Students may drop a class through the 15th calendar day without the signature of the instructor and may process the drop on the web or in-person at one of the registration offices. Students may withdraw from classes from Day 16 through Day 58 on the web or in-person. The syllabus for every class should contain the instructor’s guidelines for withdrawing from the class and should be read carefully before any withdrawal procedure is begun. A withdrawal processed in person requires the signature of the instructor as well as a grade of “W” or “F.”

Alterations to the student’s schedule involving the addition of one or more classes, changes in class sections, or changes in credit status may submitted by logging in to the web registration system or by paper form. The “Registration Change (Add/Drop) Form” may be obtained from the student’s college or from the One Stop Student Service Center (2nd floor, University Pavilion).

Adding and Dropping Classes To process a registration change, submit a completed “Registration Change (Add/Drop) Form” to the One Stop Student Service Center (University Pavilion, 2nd floor) or a branch registration office. Add/drops are processed on a first-come, first-served basis. If space is not available in the section that the student wishes to add, the student may attempt to add other sections of that class (if offered). Frequently check your schedule online to verify classes.

Withdrawing from Classes Students may “drop” a class (i.e., cancel enrollment with full or partial refund) through the 15th calendar day without the signature of the instructor and may process the drop on the web or in-person at one of the registration offices. After the 15th calendar day of the quarter (see specific dates for Summer terms), but within the quarter, the student must “withdraw” (partial or no refund) from one or more classes. Students may withdraw from classes through web registration if the instructor permits web withdrawals (refer to the instructor’s class syllabus). Students and instructors both will receive e-mail notification of the withdrawal. Students are assigned a “W” grade at the time of the withdrawal, but instructors reserve the right to change the “W” to an “F” through the final grading process. Students may also withdraw from classes in person, by presenting a “Registration Change” form to the class instructor for his or her signature and, indication of the appropriate grade, either “W” or “F”. The completed form must be brought to the One Stop Student Services Center (2nd floor, University Pavilion) for processing. The last day to withdraw from a class is the 58th calendar day of the quarter (See specific dates for Summer terms).

Change of Address Address changes must be reported to the University to ensure the student receives important information. Address changes can be made at http://www.onestop.uc.edu or in person at the One Stop Student Service Center in the University Pavilion. Students are responsible for any official University communication sent to them at the last address reported to the University. The University’s primary way of communicating with students is through the students’ Bearcat Online e-mail which the student should check frequently.

International students are required to report any address change to the University within 10 days of the address change. This includes address changes of all dependents as well. Any student subject to the U.S. Government’s Special Registration Procedures must also report address changes within 10 days to the government, per the government’s instructions—this form can be found on the International Services Office’s website at http://www.isso.uc.edu/. For additional information on international student address changes, contact the International Services Office.

RONALD E. McNAIR POSTBACCALAUREATE ACHIEVEMENT PROGRAM
This program is designed to assist undergraduate students to prepare for doctoral studies through various scholarly activities. Students will benefit by participation in the program through undergraduate research opportunities, mentoring programs, seminars and workshops, tutoring services, summer research internships, and academic advising for graduate school admission. Students eligible to participate in the McNair Scholars Program must meet certain criteria. All majors are welcome with emphasis in science, technology, engineering and mathematics (STEM) disciplines.

SELECTIVE SERVICE
All male U.S. citizens, and male aliens residing in the U.S., who were born in 1960 or later are required to register with Selective Service within 30 days of their 18th birthday. A man is exempt from registering while he is on full-time active duty in the U.S. Armed Forces. Members of the National Guard and Reserve Forces not on full-time active duty must register. When a man has been released from active duty he must register at that time unless he has reached age 26 or is already registered. Male students over the age of 26 who have not registered must contact Selective Service at l-708-688-2576.

You can register for Selective Service through the Internet at http://www.sss.gov or at any U.S. Post Office. Ohio law requires the Registrar’s Office to verify that eligible students have registered in order for those students to receive various state educational benefits. The law provides that students who fail to certify their compliance with Selective Service registration requirements are ineligible for state financial aid programs and are assessed a penalty equivalent to the difference between in-state and out-of-state tuition and fees.

STUDENT ACHIEVEMENT IN RESEARCH AND SCHOLARSHIP PROGRAM (STARS)
STARS offers to undergraduate students an opportunity to conduct scholarly research with a faculty mentor, paid research assistantships, travel scholarships to attend academic conferences, and participation in the campus based STARS Scholars Program. Students participate in academic workshops and seminars that will better prepare them for the graduate school admissions process and for the Graduate Record Exam (GRE). Qualified seniors have the opportunity to be considered for an early promise of admission into some of the Ohio graduate school programs.

STUDENT CLASSIFICATION
Students are classified as Freshmen, Sophomores, etc. based upon the number of cumulative credit hours earned at the University of Cincinnati plus credit hours accepted as Advanced Standing credits based upon courses completed and accepted upon transfer to the University of Cincinnati. Included also are credit hours awarded by the University of Cincinnati based upon Advanced Placement examination scores, CLEP scores, and certain types of other experiences which are equated to credit hours by individual evaluation.

TRANSCRIPTS
In accordance with federal law (i.e., the Family Educational Rights and Privacy Act of 1974, known as FERPA), UC will release the student’s educational records (including the official transcript to third parties only with the student’s written authorization or under the exceptions specified by FERPA. For additional FERPA information, consult the Registrar’s Office web site at http://www.uc.edu/registrar/records_privacy_and_FERPA.html. Requests for transcripts may be made in person at the One-Stop Student Services Center (University Pavilion, 2nd fl.) from the One Stop web site at http://www.onestop.uc.edu or from the Registrar’s Office web site at http://www.uc.edu/registrar/transcripts.html.
The processing fee for an official transcript is $6 per transcript. No charge will be assessed for a transcript that the student requests be sent to one of the University of Cincinnati Colleges. Students themselves will not be provided with these on-campus transcripts. Requests for transcripts are processed as promptly as possible; however, as much as two weeks may be required during peak periods.

TRANSFER AND LIFELONG LEARNING CENTER
The Transfer and Lifelong Learning Center serves undergraduate students who transfer to the University of Cincinnati from other colleges and universities and adult and non-traditional students who choose to attend the University of Cincinnati in evening, on weekends or through distance learning programs. The Center has an advising staff that assists students through the transfer process, including issues of transferring credit from their former institutions, working though the admissions process, and making referrals to academic advising, financial aid, career development, orientation, and educational support services. The Center is located on the fourth floor of the University Pavilion and is open Monday through Thursday from 8:00 a.m. to 6:00 p.m., on Fridays from 8:00 a.m. to 5:00 p.m. Contact the Center at 513-556-2247 or by e-mail at transfer@uc.edu.